Our swim meets and team would not be such a success if it were not for the full participation of our great parents. As one of the most established teams in the Irvine Swim League, we have one of the most organized programs to make volunteering fun and enjoyable for everyone. Please contact ppns.volunteer@gmail.com if you have additional questions.

Parent Commitment

Volunteering is a requirement in order to participate in the swim practices, dual meets, social events, Championship meet and the end-of-year party.

To encourage fairness and complete participation, a $50 deposit will be collected from each family. Your swimmers will not be registered until this deposit is received. The deposit will be held during the season as a promise by each family to show up for their designated jobs. If you fail to perform your job at a meet then the deposit will be cashed to cover the cost of hiring a helper and an additional $50 deposit will be requested and held once again. All checks will be destroyed after the end of the season.

Job Sign-ups

A total of ~6 jobs will need to be fulfilled by each family over the course of the first practice meet and 5 subsequent dual meets (6 total meets). The number of jobs is determined at the beginning of each season by the number of registered families and required effort to run the season’s swim meets.

Job sign-ups take place during the mandatory job selection meeting at the Park Paseo Clubhouse. The sign up order for jobs will be first-come, first-serve. Families not in attendance will be assigned jobs at the coordinator’s discretion.

Job Descriptions

Every parent makes a difference in this program. The following roles are available at Jobs Sign-up.

SCORERS TABLE – Stats Recorder: These positions work the scorers table as stats recorders. Stats recorders log each child’s time, the place they earned, and the points awarded to the team into the team computer. They also record individual heat feedback from the Officials of the meets.

LANE WRITERS / TIMERS: Each lane requires two timers for the home team lane and one timer for the other team. One of the timer also doubles as the lane writer, whose role is to verify the swimmer’s name in each heat, and is responsible for writing all 3 times on swimmers’ lane cards, circling the middle time (between fastest and slowest) when a swimmer completes the race, and turning in the lane slip to the Runner. Lane timers use team-provided stopwatches to record swimmers times for each heat. Nothing to fear, just focus on the starting official and recording accurate wall touch at finish is required. These positions are a great way to get close to the action.

READY BENCH WORKERS: These positions coordinate the home team swimmers, get them ready for the races, assign lanes to swimmers, distribute lane cards, remain on the lookout for lost children not ready for their race, and deliver younger swimmers to the proper lanes for the event / heat. The duties for this position are split such that one worker makes sure the swimmers are in the ready bench area by taking roll call; one worker lines the swimmers up in the heats; one worker takes the swimmers to the starting block area and places the swimmers in their correct lanes. The roll call worker also turns the event number sign to indicate to all swimmers which events are being called to the ready bench.

RUNNERS: This position literally runs from one end of the pool to the other. Responsible for delivering lane cards to timers, and collecting lane cards from timers after race for delivery to head table. Because younger swimmers only swim 25-yard events, their lane cards must be delivered to the timers at the other end of the pool before the start of each race. Runners pick up the event lane cards from each swimmer and deliver to the proper lane writer at the other end of the pool.

BACK-UP TIMERS: Provides back-up watch in case any timers have trouble with their watches. Looks for hand up or call to step into lane needing assistance. Starts stopwatch with the gun then looks for any timer who might have missed the start or has problems with a watch. If needed, goes to that lane and completes timing of that swimmer. Two timers positions are required for all home meets.

CONCESSIONS: Assist Concessions Manager with assembling food items, cooking, cashier/sales, and serving food and snacks at home meets.

GRILL MASTER: Responsible for cooking all items on the griddle, including breakfast and lunch menu items. The Grill Master working the first half of meet should show up early to heat up grill (20 minutes) and cook breakfast items.

ANNOUNCER (Head Table): Provides announcements during meet to inform pool deck of the progress of the meet. Announces ready bench event call, current event in the water, team records, and general announcements.

SCORERS TABLE – Lane Slip Sorter: Sorts lane cards for each heat by time and each event by finish places, notes heat winners, place winners 1st – 6th, participants on each lane card, separate cards by team and deliver for data entry.

4TH OF JULY CELEBRATION GENERAL HELPERS: Our swim team is responsible for providing programs for the kids and the community during the 4th of July holiday. Besides the event coordinator, we need 6 general volunteers to assist the coordinator to put together, host and clean up the pool area.

Volunteer Positions for Teens

VOLUNTEER SWIM COACHES: The Northstars Swim Team has volunteer opportunities for teen swimmers to help as swim coaches. We are looking for dedicated, reliable, and motivated teen swimmers ages 15 – 18 to help our coaches during practices. Volunteers in this position can earn community service hours reported to their high schools. Volunteer swim coaches are expected to pay the registration fee and their parents will be required to perform volunteer jobs. Being a volunteer swim coach is a great way to serve as a role model for younger swimmers, demonstrate leadership in an organization, and may lead to paid job opportunities in the summers that follow.



Thank you for your help! You are the reason why the Park Paseo Northstars are such a great team.


an Irvine Swim League team